Improve Inventory Accuracy at the Source

FAQS: Improved Inventory Accuracy

• How does ScanForce improve inventory accuracy?

  ScanForce uses barcode scanning to capture inventory activity at the moment work happens. This removes manual entry and keeps the ERP updated in real time, reducing errors and improving reliability.

• What inventory transactions can ScanForce capture?

  Depending on the ERP system, ScanForce can support receiving, picking, shipping, transfers, adjustments, and cycle counts. Every transaction is recorded through barcode scans and synced directly to the ERP.

• Does ScanForce update the ERP immediately?

  Data is captured on the mobile device and stored in a data file until the user initiates the transfer to the ERP. 

• Which ERP systems does ScanForce support?

  ScanForce currently supports Sage 100, Sage Intacct, and Brightpearl by Sage.  Additional ERPs are currently being considered.

• Can ScanForce help with cycle counting?

  The amount of time to take, process, and analyze a cycle or full physical count is dramatically reduced using ScanForce and barcodes.  Barcodes provide an accurate and efficient means of collecting data.  ScanForce adds the efficiency of transferring the collected data to the ERP, eliminating the time-consuming manual creation and entry of count tickets.  Using ScanForce for the day-to-day entry of inventory activity considerably improves the accuracy of the inventory, so the reconciliation of the counts to the system should be measurably reduced.

• Does ScanForce require barcode labels on all inventory?

  No.  ScanForce allows for key entry of data as well as scanning barcodes. Barcode labels are recommended for the best accuracy and efficiency. ScanForce can print and manage labels during receiving and inventory handling.

• What hardware is required?

  The ScanForce mobile application runs on Android and iOS devices.  It is highly recommended to use purpose-built, rugged mobile computers for the lowest cost solution.  ScanForce recommends and offers Zebra brand devices and printers.

• How long does implementation take?

  Implementation timelines vary based on your workflows and ERP environment. ScanForce provides guided implementation to help teams get up and running efficiently.

• Can ScanForce work with existing warehouse processes?

  The mobile program processes mirror the processes as performed in the ERP, improving them with barcode-driven automation and real-time ERP integration.  In many cases, the mobile program is more intuitive as the screens are cleaner and only display the needed data fields. 

• How does this help reduce stockouts and overstock?

  With accurate, real-time inventory data captured at the point of activity, ScanForce provides a reliable view of true stock levels. This visibility enables purchasing teams to plan replenishment more precisely and fulfill sales orders with confidence. When inventory records can be trusted, businesses no longer need to carry excess “safety stock” to compensate for uncertainty, reducing capital tied up in overstock. At the same time, clear insight into low inventory levels allows teams to reorder at the right time, helping prevent stockouts and ensuring customer orders are fulfilled without delay.